Vice-President (Membership) – Harry Huffman
Another busy year for me but I did manage to participate in most of the CSBE-SCGAB Council meetings via conference call as well as the ASABE Membership Development Committee meeting in December (also via telephone conference call).
We were able to introduce a new membership fee category for international members working in countries with lower income status which began for 2016 memberships.
New membership certificates and a welcoming letter were prepared and distributed in November, 2015 and again in May of 2016 for those people first joining our organization in each of these years. Thank you to our very capable Society Manager, John Feddes for doing all of the paper work.
Any current members who do not have a membership certificate and would like one should contact our Society Manager, John Feddes or myself.
The term of initial membership for students was clarified as being between 5 and 16 months. A membership application made in September at the start of fall school term would run until December 31 of the following calendar year. Any application received between January and August in the current year would only be effective until December 31 of that same year.
Along with Ontario Regional Director, Hugh Fraser, we promoted membership in the CSBE-SCGAB at a careers night held at the University of Guelph in January 2016 and gave out 10 free 1-year student memberships to CSBE/SCGAB as a way to introduce them to our organization.
I was in contact with Mark Crossley, Membership Director of ASABE regarding the possibility of streamlining membership renewal with the use of automatic credit card debiting after email communication with the member. However, ASABE was not receptive to the idea given a number of pit falls that they have discovered with this type of approach. Mark’s response was as follows: “We have discussed this in the past, and while it seems easy enough, other organizations that do this have told me it’s nothing but trouble. Not only do you have to worry about outdated credit card information (exp dates, security codes, updated card numbers, etc…), there’s also the security issue. As it currently stands, we don’t retain credit card information (it’s encrypted), as it goes through PayPal. While I know PP has been problematic for a lot of Canadian members, we’re very close to having an alternative processing system in place for taking CC payments going forward. I’ll keep you posted on that. Regards – Mark”
Again this year (2016) our big concern was the large number of members who did not renew their membership for 2016. As of the end of March 2016, 53 members and 118 students had not renewed their membership (total of 426 paid memberships received to date). I requested that the Regional Directors try to make a personal contact with these potential members as I did with all of the unpaid international members to give them a gentle nudge to re-join the fold.
It would appear that the various personal contacts by Regional Directors and the Vice President (Membership) were effective, since the over-all 2016 membership numbers did rebound significantly but are still lower than 2015 final numbers by about 14%. It is likely that we will pick up a few more student members once the fall semester begins but that does not address the decline in the general membership category.
||Number of Members
||692 including 288 students & grad students
||689 including 300 students & grad students
||632 including 265 students & grad students
||541 including 223 students & grad students
I believe that declining membership numbers is an issue that will need to be addressed by the incoming vice president of membership and the rest of council.
Ending on a bright note, we have welcomed 3 new full members, 52 new student members and 10 new graduate student members for 2016.