CSBE-SCGAB
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Wednesday, 15 June 2016 11:18

VP Technical Annual Report 2015-2016

The past year has been exciting and very challenging for the society. Serving as a VP (Technical) and as a Program Leader/Chair for Biological & Biomedical Engineering unit at the University of Guelph for almost 3 years, I have seen both sides of the coin.  For this 2015 to 2016 period, working closely with the CSBE Local Arrangements Committee and also looking at other operations, I must have spent at-least over 200 hours in the past several months on this volunteer position for the society.

In addition to serving as the Associate Editor for the Canadian Biosystems Engineering journal, the duties of the VP (Technical) involves preparations, arrangements and development of the technical program towards hosting the annual meeting. I served as a member of the Local Arrangements Committee of CSBE Halifax 2016 as an ex-officio.

Briefly, my activities over this past 12 months can be summarized as below for this past year.

  • Worked on a history project to create an album showcasing some fine aspects of the CSBE History with John Ogilvie - the Past President of CSBE and a Professor Emeritus of the University of Guelph
  • Liaised and obtained in-kind sponsorship with Elsevier on the 'Poster in My Pocket' service
  • Reviewed abstracts and put together the technical program – This involves extensive co-ordination in the technical arrangements, local arrangements, sponsorship and other activities
  • Prepared and sent several visa invitation letters for international delegates
  • Worked in the design and development of two display banners for the society events

The CSBE AGM 2016 will kick start on Sunday July 3, 2016 with a FREE workshop on 'Entrepreneurship, Innovation and Commercialization' offered by Paul Richards and Kevin Dunn of Dalhousie University. A total of 94 papers has been accepted for presentation from 115 submissions for this upcoming CSBE AGM 2016. Out of which, 66 papers will be presented as oral presentations and the remaining will be presented towards posters.

We have received a total of $8,000 in cash as sponsorship; thanks to a number of organizations including Wild Blueberry Producers association, Doug Bragg Industries, InnovaCorp, Dalhousie - Faculty of Engineering, Agriculture and the Department of Process Engineering and Applied Science, Consumaj, and the School of Sustainable Design Engineering of UPEI along with the in-kind contributions from Elsevier. 

As a voluntary organization with only a handful of local technical activities, committees and programs, CSBE is providing professional and technical as well as administrative services to all members at large. The quality of the technical program and activities are the direct product of contributions by the participating members and act as a thread that connects and binds the membership-at-large.

Similar to our sister societies, our CSBE society is facing several challenges including shrinking membership, lack of active participation at the local level and other related issues. These are tough times for the society, considering sustainable development. It is high time for us to prioritize and revamp the society activities, for sustainable functioning.

I extend my sincere thanks to all the LAC members of CSBE 2016, for their unwavering contributions and efforts in putting together this upcoming conference. As the society seeks new face for this VP (Technical) position, I would like to thank the chairs and members of the involved committees, technical as well as sponsorship teams for their hard work, dedicated support and their help in running this technical section of the CSBE.

Respectfully submitted,

Suresh Neethirajan, PhD., P.Eng

Wednesday, 15 June 2016 11:17

VP Membership annual report 2015-2016

Vice-President (Membership) – Harry Huffman

Another busy year for me but I did manage to participate in most of the CSBE-SCGAB Council meetings via conference call as well as the ASABE Membership Development Committee meeting in December (also via telephone conference call).

We were able to introduce a new membership fee category for international members working in countries with lower income status which began for 2016 memberships.

New membership certificates and a welcoming letter were prepared and distributed in November, 2015 and again in May of 2016 for those people first joining our organization in each of these years. Thank you to our very capable Society Manager, John Feddes for doing all of the paper work.

Any current members who do not have a membership certificate and would like one should contact our Society Manager, John Feddes or myself.

The term of initial membership for students was clarified as being between 5 and 16 months. A membership application made in September at the start of fall school term would run until December 31 of the following calendar year. Any application received between January and August in the current year would only be effective until December 31 of that same year.

Along with Ontario Regional Director, Hugh Fraser, we promoted membership in the CSBE-SCGAB at a careers night held at the University of Guelph in January 2016 and gave out 10 free 1-year student memberships to CSBE/SCGAB as a way to introduce them to our organization.  

I was in contact with Mark Crossley, Membership Director of ASABE regarding the possibility of streamlining membership renewal with the use of automatic credit card debiting after email communication with the member. However, ASABE was not receptive to the idea given a number of pit falls that they have discovered with this type of approach. Mark’s response was as follows: “We have discussed this in the past, and while it seems easy enough, other organizations that do this have told me it’s nothing but trouble. Not only do you have to worry about outdated credit card information (exp dates, security codes, updated card numbers, etc…), there’s also the security issue. As it currently stands, we don’t retain credit card information (it’s encrypted), as it goes through PayPal. While I know PP has been problematic for a lot of Canadian members, we’re very close to having an alternative processing system in place for taking CC payments going forward. I’ll keep you posted on that.  Regards – Mark”

Again this year (2016) our big concern was the large number of members who did not renew their membership for 2016. As of the end of March 2016, 53 members and 118 students had not renewed their membership (total of 426 paid memberships received to date). I requested that the Regional Directors try to make a personal contact with these potential members as I did with all of the unpaid international members to give them a gentle nudge to re-join the fold.

It would appear that the various personal contacts by Regional Directors and the Vice President (Membership) were effective, since the over-all 2016 membership numbers did rebound significantly but are still lower than 2015 final numbers by about 14%. It is likely that we will pick up a few more student members once the fall semester begins but that does not address the decline in the general membership category.   



Membership

Statistics

Date

Number of Members

December 2013

692 including 288 students & grad students

December 2014

689 including 300 students & grad students

December 2015

632 including 265 students & grad students

May 2016

541 including 223 students & grad students


I believe that declining membership numbers is an issue that will need to be addressed by the incoming vice president of membership and the rest of council.

Ending on a bright note, we have welcomed 3 new full members, 52 new student members and 10 new graduate student members for 2016.

Wednesday, 15 June 2016 10:30

Webmaster Annual Report 2015-2016

Last year was quite busy, especially with the Annual Conference in Halifax where a new system for paper submission and registration was implemented and more tasks were transferred to me. I managed the website as usual and I'm now looking for a major version update to ease future maintenance, enhance mobile compatibility, and improve security.


Annual General Meeting 2016 in Halifax

I was involved in the meeting organization at different levels:

  • Contracting, configuration, management, and support of the new system for paper submission and registrations (Conftool).
  • Configuration and maintenance of an event section on our website (http://www.csbe-scgab.ca/halifax2016).
  • Sending of several emails to current members (list of about 600 emails) through our mail server platform (Mailchimp) and to conference’s delegates and authors (through Conftool mail server).
  • Training of members of the committee for the use of the paper submission system and registration management (sessions, database, reports, Paypal, online invoices).
  • Updating the conference program (online and printed version).
  • Participation in committee’s meetings.

Newsletters and Notices to members

A total of 20 newsletters and notices were sent between July 2015 and June 2016 to a list of 605 members. The opening rate increased from 30% last year to nearly 40%. We now use the Mailchimp online service to send mass mail.

Executive Council Election

For the 3rd year, CSBE used the ElectionBuddy online service for Executive Council elections. With the help of Grant Clark (communication with nominees), the online system was set up and voting tokens sent out to members.


Website statistics report (www.csbe-scgab.ca)

Between June 2015 and June 2016, CSBE website was visited 16617 times (1384 monthly average) with 42000 pages viewed which is 15% more than the previous year (about 14500 visits). An average of 2.55 pages per visit with duration of about 2:15 minutes was met.

The audience was mainly English (70%) and French (8%) and came from Canada (53%), USA (10 %), China (8%), India (3%) and many other countries (Brazil, Germany, UK…). 

Main traffic came from organic search (53%), followed by direct access (27%), site referral (18%) and social media (1.2%).

Main pages/sections viewed were the home page, Halifax 2016 portal, Publications, Edmonton 2015 portal, CBE Journal information page, and Join CSBE page.

Visitor browser preferences were Chrome (49%), Safari (16%), Firefox (15%), and Internet Explorer (14%). 82 % of visits were from a desktop/laptop station while 15 % were on mobile (phone and tablet). Mobile access increases from previous years (11% in 2015, 8% in 2014).

Social Medias. About 200 visits were referred from social media (Facebook, LinkedIn, Research Gate…)

Help needed for Social Media management

My tasks as webmaster are mainly to manage the website, to publish the newsletter, and to assist the CSBE Council and the Conference LAC with online services. That said, I have only limited time to manage our Facebook and LinkedIn account. I would appreciate some help from one of our member who is comfortable with social media management. It’s a great opportunity to get involve in the CSBE. The time devoted to this activity is 2 to 3 hours per month.  This task involves:

  • Post news items, announcements and job opportunities on Facebook and LinkedIn
  • Initiate discussions and interact with members online;
  • Manage access requests to our social media pages.

Please contact me at This email address is being protected from spambots. You need JavaScript enabled to view it. to seize this opportunity!

Monday, 14 March 2016 14:07

Message from President Sylvio Tessier

sylvioIt’s March already, for all practical purpose winter storms are behind us in Manitoba, and probably anywhere else in Canada. This is the time of year where it is good to undertake new projects or put the shoulder to the wheel to achieve our goals.

For our dedicated professors, scientists and professionals of all specialties, it is time to ensure that search reports are completed and do some prayers to obtain coveted research grants. It is also time to think about your society annual conference.  The Local Arrangement Committee members have worked hard to put in place all the logistics and venue, as well as an original technical program.

CSBE2016Poster1compressed

Dear Members,

The Canadian Society for Bioengineering will be having its technical conference and AGM 2016 in Halifax, Nova Scotia.  The theme for this year’s conference is “Innovative Solutions for a Sustainable World”.  

We have received more than 80 abstracts at this time, so thanks for your contributions! For those who haven’t yet submitted an abstract, you have until the extended deadline of March 24 to be part of this exciting conference!  We would welcome abstracts from a wide range of areas that apply to the theme “Innovative Solutions for a Sustainable World”.  Examples are: energy generation and conservation, water management, food and biosystems, nutrient management, precision engineering, environmental measurements etc. 

Important up-coming dates: Notification of abstract acceptance is April 18.  Online registration opens March 16 and will close on June 24 – this is the last date for signing up for any conference events (e.g. BBQ, Banquet), as there will be no door sales.  Author registration and early-bird deadlines are June 3.  Student poster and oral presentation submission deadline is June 17, and the deadline for submitting full papers is also June 17.

In addition to the technical sessions, the conference program includes a keynote presentation from Dr Adam Fenech (director of the Climate Lab at the University of Prince Edward Island), panel discussion on “The impact of climate change on sustainable food production: minimizing on-farm climate related risks”, and workshop on “Entrepreneurship, Innovation and Commercialization” with presenters from the Industry Liaison and Innovation office at Dalhousie and Innovacorp.  The technical tour will include a guided tour of the Bio-Environmental Engineering Center (BEEC), Aquaculture Center, and Department of Environmental Sciences at Dalhousie’s Agricultural Campus in Truro as well as visiting Perennia Bioventures and Innovation Center – a business incubator for food processing, agriculture, biotechnology and aquaculture, serving as the commercialization wing for the Dalhousie Faculty of Agriculture.

For more information about the conference, please see this weblink:  https://csbe-scgab.ca/halifax2016

To submit an abstract online, please follow the instructions available on this weblink:  https://www.conftool.com/csbe-scgab2016/

To register for the conference, select on Register as participant after login:  https://www.conftool.com/csbe-scgab2016/

To make this conference a success, we need to ensure a high level of attendance.  So please spread the word amongst your colleagues and students. You can download two posters publicizing the CSBE conference that you can print and display, or send on to your contacts. Download Poster 1, Poster 2.

Also, we would welcome any sponsorship for this event.  Currently we have commitments from the Wild Blueberry Producers Association of Nova Scotia and Doug Bragg Enterprises Ltd.  Please let us know if your organization could offer sponsorship.  A sponsorship form is available on our website outlining the levels of sponsorship and how to make a donation.

logo blueberrylogo DBE

Thank you and looking forward to seeing you in Halifax!

Su-Ling Brooks, PhD PEng
Associate Professor
Department of Process Engineering and Applied Science
Dalhousie University, Halifax Nova Scotia

Co-chair of Local Arrangements Committee
CSBE/SCGAB 2016

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